Roles and Responsibilities of SWE San Diego Leadership

Executive Council
 
SWE-SD President
The duties and responsibilities of the San Diego SWE President include the following:

• Represent the Section before the public
• Preside over all meetings of the section and the Board of Directors
• Appoint chairs for committees
• Coordinate activities and execute business of the section between meetings
• Serve as contact point for section business and inquiries
• Check signing authority for section business (along with Treasurer)
• Maintain the current official membership records of the Section (official rosters from SWE headquarters)

 
SWE-SD Vice President
The duties and responsibilities of the San Diego SWE Vice President include the following:

• Serve as a liaison between the Board of Directors and the general membership
• Attend Board of Directors meeting once a month
• Introduce new members to the section
• Serve as a liaison between the Board of Directors and the SWE San Diego Committee Directors​

SWE-SD Secretary
The duties and responsibilities of the San Diego SWE Secretary include the following:

• Check the SWE mailbox and forward mail to the other Board members
• Attend Board of Directors meeting once a month
• Prepare the Board of Directors meeting minutes and distribute to Board
• Maintain SWE-SD calendar
• Help with maintaining RSVP list for the annual banquet SWE-SD Treasurer
• Help Membership Services/Outreach POC with maintaining Excel Spreadsheet of RSVP list
• Send out event invitation emails to general membership

 
SWE-SD Treasurer
The duties and responsibilities of the San Diego SWE Treasurer include the following:

• Collection, safekeeping, and distribution of all Section funds
• Attend Board of Directors meeting once a month
• Sign checks for the Section as authorized by the President or any such officers designated by the Board of Directors as authorized to sign them
• Prepare, maintain, and report, as directed, the financial position of the Section relative to the approved budget
• Keep an exact account of all receipts and expenditures for submission to the Society Treasurer and the end of each fiscal year
• Prepare a budget for the coming fiscal year which shall be submitted for approval to the Board of Directors

 
SWE-SD Section Representative (2 positions)
The duties and responsibilities of the San Diego SWE Section Representative include the following:

• Act as the official contact between the Society Board of Directors and the Section
• Vote on behalf of the Section on all matters before the Council of Section Representatives
• When possible, assure that she/he (they) or authorized alternate(s) represent(s) the Section at the annual meeting of the Council of Section Representatives
• When possible, assure that she/he (they) or authorized alternate(s) represent(s) the Section at all Region meetings
• Prepare and submit reports of Section activities as requested by the Society Board of Directors
• Prepare and submit reports of Section activities as requested by the Director of the Region
• Report to the Section on matters reported in the minutes of the Society Board of Directors, Council of Section Representatives and Membership meetings
• Report to the Section on matters reported in the minutes of any Region Meetings

 
Committee Directors and Chairs
 
K-12 Outreach Committee Director

• Provide mentorship/guidance to event coordinators
• Recruit coordinators for events
• Sent Committee reports out for monthly BOD, Committee/Leadership meeting
• Get summary description, volunteer and event details from your chairs at least 1-2 months before AND after outreach event to distribute to PR committee
• Coordinate getting any details on writing PDG grants or budgetary needs to support outreach events
• Collect metrics for attendees and volunteer hours

 
SWEET Chair

• TBD

STEP Up Chair

• TBD

Science Fair Chair

• TBD

High School Speaker Chair

• TBD

Introduce a Girl to Engineering Day Chair

• TBD

Expo Day Chair

• TBD

 
Collegiate Outreach Committee Director

• Sent Committee reports out for monthly BOD, Committee/Leadership meeting
• Coordinate with counselors on getting in touch with collegiates – ensure good standing, providing info that SWE-SD is resource
• Send out info to counselors and collegiate about scholarships, conferences, annual banquet, outreach volunteer opportunities (i.e. SWEET)
• Collect metrics for attendees or events done per quarter/semester

 
Public Relations/Communications Committee Director

• Send out email and newsletter via Mailchimp
• Get updated membership list from President for updating Mailchimp List
• Get sign up emails/newsletter to add to list
• Coordinate and disseminate info with Newsletter, Website, Social Media, and Flyer Coordinators
• Collect metrics for email/newsletter, website

 
Newsletter Chair

• TBD

Website Chair

• TBD

Social Media Chair

• TBD

 
Corporate Connections Committee Director

• Send Committee report-outs for monthly BOD, Committee/Leadership meeting
• Send fund raising campaign letter
  • Coordinate New Corporate Donations
    • Recruit New Corporate Sponsors
  • Coordinate Renewal Corporate Donations
• Donor Annual Report Coordinator (usually prior year’s president) – write the annual report for referencing in fund raising campaign letter
• Collect metrics for donation goals

 
Advocacy Committee Director

• TBD

 
Membership Services Committee Director

• Send Committee report-outs for monthly BOD, Committee/Leadership meeting
• Provide mentorship/guidance to event coordinators
• Recruit coordinators for events
• Get summary description, and event details from your chairs at least 1-2 months before AND after event to distribute to PR committee
• Collect metrics for attendees

 
Social Networking, Evening Chair

• TBD

Social Networking, Lunch Chairs (north and south)

• TBD

Professional Development Chair

• TBD

Winter Gift Drive Chair

• TBD

Executive Speaker Chair

• TBD

Membership Chairs (recruitment and welcome)

• TBD

 
Banquet Chair

• TBD

 
Nominations Chair

• TBD

 
Awards Chair

• TBD

 
Scholarships Chair

• TBD