Executive Council  |  Committees

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Executive Council

SWE-SD President
The duties and responsibilities of the SWE San Diego President include the following:

• Represent the Section before the public
• Preside over all meetings of the section and the Executive Council
• Appoint chairs for committees
• Coordinate activities and execute business of the section between meetings
• Serve as contact point for section business and inquiries
• Check signing authority for section business (along with Treasurer)
• Maintain the current official membership records of the Section (official rosters from SWE headquarters)

 
SWE-SD Vice President
The duties and responsibilities of the SWE San Diego Vice President include the following:

• Serve as a liaison between the Executive Council and the general membership
• Attend Executive Council meeting once a month
• Introduce new members to the section
• Serve as a liaison between the Executive Council and the SWE San Diego Committee Chairs

SWE-SD Treasurer
The duties and responsibilities of the SWE San Diego Treasurer include the following:

• Collection, safekeeping, and distribution of all Section funds
• Attend Executive Council meeting once a month
• Sign checks for the Section as authorized by the President or any such officers designated by the Executive Council as authorized to sign them
• Prepare, maintain, and report, as directed, the financial position of the Section relative to the approved budget
• Keep an exact account of all receipts and expenditures for submission to the Society Treasurer and the end of each fiscal year
• Prepare a budget for the coming fiscal year which shall be submitted for approval to the Executive Council  

SWE-SD Recording Secretary (New for FY20)
The duties and responsibilities of the SWE San Diego Recording Secretary include the following:

• Prepare the Executive Council meeting minutes and distribute to section officers in advance
• Record detailed meeting minutes at monthly SWE-SD Executive Council meetings
• Attend Executive Council meeting once a month
• Maintain SWE-SD calendar
• Arrange and operate virtual meeting tools at monthly SWE-SD Executive Council meetings
• Maintain the records of the section (making sure Google Drive/Dropbox files and folders stay organized, maintain consistency)

SWE-SD Corresponding Secretary (New for FY20)
The duties and responsibilities of the SWE San Diego Corresponding Secretary include the following:

• Check the SWE mailbox and forward mail to the other Executive Council members
• Attend Executive Council meeting once a month
• Send email correspondence to general membership about section news and event invitations
• Set up event RSVPs pages and provide event leads with the list of sign ups
  • Communicate with PR team to advertise events on the website and social media

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Executive Council - Past Roles and Responsibilities

SWE-SD Secretary - ending FY19
Starting in FY20, the role of Secretary will be split into two distinct positions:
Recording Secretary & Corresponding Secretary.
The duties and responsibilities of the SWE San Diego Secretary include the following:

• Check the SWE mailbox and forward mail to the other Executive Council members
• Attend Executive Council meeting once a month
• Prepare the Executive Council meeting minutes and distribute to section officers in advance
• Maintain SWE-SD calendar
• Help with maintaining RSVP list for the annual banquet SWE-SD Treasurer
• Help Membership Services/Outreach POC with maintaining Excel Spreadsheet of RSVP list
• Send out event invitation emails to general membership

SWE-SD Section Representative (2 positions) - ended FY18
There is no longer a need for section representatives as the SWE regional structure was discontinued at the end of FY18.